Hours of Operation and Availability
All Receptions are based upon a maximum five-hour time frame and are expected to conclude by 10:00 PM on the Conference Center Lawn and by 11:00 pm in the Conference Center Ballroom.
Wedding Package Room Rates and Cancellation Policy
Your Wedding guests are provided with ocean view rooms at 10% off our published rack rates January through June, and after Labor Day through December. The bride and groom will receive a complimentary room January through June if 25 or more rooms are booked. In July and August the bride and groom will receive 50% off their room rate if 25 or more rooms are booked. The bride and groom will receive a complimentary room after Labor Day if 25 or more rooms are booked. All unused rooms will be released 30 days prior to function date. All individual reservations are required to pay the first night by credit card and can cancel 14 days prior to function date with a $20 cancellation fee; after 14 days guest is subject to forfeit the first night. Check-in time is 3:00 PM and check-out is 11:00 AM.
Reception Deposits and Payments
At the time of booking, we require a $1000.00 non-refundable deposit. The remaining balance will be due upon departure of the resort.
Food and Beverage Policies
Menu selections should be arranged at least thirty (30) days prior to function date to ensure a smooth running event. The exact number of guests attending must be guaranteed fourteen (14) days prior to function date after which the number may not be reduced. If no guarantee is given, then the last estimate will be used, you will be charged for the guarantee number or the exact count, whichever is higher. Should the anticipated attendance increase or decrease, the resort reserves the right to change rooms suitable for attendance.
Service charge and Tax
Please add 20% service charge and 7% Maine state tax to all food prices. The Hotel's conference/function rooms are licensed areas, prohibiting any food or liquor to be brought in for consumption. The resort as a licensee is responsible for the sale, service and expedition of all food and beverages. No alcoholic beverages will be served or consumed by anyone under the age of twenty-one (21). Proper identification is required. All food and beverage prices subject to change prior to function confirmation date.
Security
The resort shall not be held responsible for damage or loss of any materials left at the resort prior to or following the function. The resort reserves the right to require security for selected groups.
Cancellation of a Function
In the event of cancellation, all deposit and payments made to date would be forfeited.
Entertainment
All bands hired for your reception must be approved and have a permit from the town of Bar Harbor. The Atlantic Oakes reserves the right to control volume of your music in consideration of other guests on the property. You must provide to us the name of any DJ's you may be hiring for your reception. We reserve the right to check references on and provide final approve for your DJ's performance at The Atlantic Oakes. Bar Harbor has a noise ordinance limit of 10:00 PM.
Items available to rent through Atlantic Oakes
- 120" white round table cloths - $3.75 per table
- Hurricane glass shades - $1.00 per table, $1.75 with red rose petals
- Tent rentals vary in prices and sizes, we charge $1000.00 for the rental of the lawn and the set up inside the tent.
Note: The Atlantic Oakes does not allow the throwing of rice, bird seed, rose petals and confetti inside or out.
Conference Center Facility Fees
| Conference facility fee for receptions for up to 100 people |
$750.00 |
| Conference facility fee for receptions for more than 100 people |
$1000.00 |
| The facility fee will include white chair covers, with white satin or maroon bows and the cake cutting by the staff. |
| To reserve the facility the night before after 3:00 PM, for decorating |
$200.00 if available |
| To have the ceremony inside the Conference Center |
$150.00 |
| To have the ceremony outdoors, or by the ocean |
$200.00 |
Beverages
Cash and Open bar prices
All bars are based on actual consumption
Liquors
| Call Brands |
$4.50 |
| Premium Brands |
$5.00 |
| Domestic Beer |
$3.50 |
| Imported Beer |
$4.00 |
Champagne Toasts
| House Champagne (3 oz.) |
$15.00/bottle |
| Sparkling Cider |
$4.50/bottle |
Wines
| House Wines |
$4.00/by the glass |
| Champagne |
$3.75/by the glass |
Punch by the Gallon
| Champagne Punch |
$50.00 (up to 50 ppl) to refill $20.00 |
| Non Alcoholic Fruit Punch |
$22.00 (up to 50 ppl) to refill $10.00 |
Non-Alcoholic Drinks
| Soft Drinks |
$1.00 |
| Juices |
$1.00 |
| Bottled water |
$1.50 |
| Alcohol-Free beer |
$3.00 |
| Coffee Station |
$75.00 |
| Coffee per Urn |
$25.00 |
Cash and Open Bar Policies
Bartender charge of $80.00 applies for open bars. $80.00 bartender charge applies if $200.00 in sales per bar is not exceeded for cash bars. If cocktail service is desired, please add $50.00 service charge per server. All prices subject to change, state tax and 20% service charge. Bar will close by 11:00 PM for an evening indoor event, and by 10:00 PM for an evening outdoor event.
- No Shots or Shooters.
- No more than two (2) drinks at a time will be served to any guest.
- Bar will shut down without "Last Call."
Hors D'Oeuvres
Cold (Per 100 Pieces)
| Deviled Eggs |
$60.00/100 pieces |
| Whole Fruit Bowl |
$40.00 (serves 25) |
| Shrimp Cocktail |
$1.25 (per piece) |
| Fresh Fruit Tray |
$30.00 (serves 25) $90.00 (serves 100) |
| Chips/Dip/Pretzels |
$25.00 (serves 25) $100.00 (serves 100) |
| Tortilla Chips/Salsa |
$30.00 (serves 25) $100.00 (serves 100) |
| Chicken Salad Finger Rolls |
$175.00/100 pieces |
| Egg Salad Finger Rolls |
$125.00/100 pieces |
| Tuna Salad Finger Rolls |
$150.00/100 pieces |
| Chopped Ham/Pickles Rolls |
$125.00/100 pieces |
| Crab Salad Finger Rolls |
$4.00 per piece |
| Lobster Salad Finger Rolls |
$4.50 per piece |
| Fresh Garden Vegetable Tray w/ Dip |
$40.00 (serves 25) $100.00 (serves 100) |
| Assorted Cheese Tray |
$50.00 (serves 25) $125.00 (serves 100) |
Hot
| Sweet and Sour Meatballs |
$60.00/100 pieces |
| Swedish, Italian Meatballs |
$60.00/100 pieces |
| Scallops Wrapped in Bacon |
$2.25(per piece) |
| Small Egg Rolls |
$65.00/100 pieces |
| Small Assorted Quiches |
$100.00/100 pieces |
| Chicken Wings Spicy or Mild |
$75.00/100 pieces |
| Chicken Tenders |
$80.00/100 pieces |
| Crab cakes |
$150.00/100 pieces |
| Crabmeat Stuffed Mushroom Caps |
$1.50 each |
| Spanokopita |
$1.50 each |
| Brie Encroute |
$1.00 each |
| Crab Rangoon |
$1.50 each |
| Rumaki |
$1.50 each |
Other selections available upon request.
All prices subject to change and 7% state tax and 20% service charge.
Sit Down Dinner Selections Maximum of 100 people
$35.95 per person; children under 12 $15.95
(Minimum of 35 guests)
The dinner will be accompanied by:
Freshly baked rolls coffee, decaffeinated coffee, tea, dessert, assorted sodas and water.
Entrée Selections (select three)
Roast Prime Rib of Beef Au Jus
Beef Tenderloin with shiitake mushrooms and Madeira wine sauce
Chicken Cordon Bleu
Chicken Marsala
Bake stuffed Chicken with apple and almond stuffing
Veal Oscar sautéed veal with fresh Asparagus and Hollandaise
Sauce topped with fresh Maine Crabmeat
Jumbo Shrimp Scampi with fresh garlic, Dijon, and butter sauce
Baked Salmon with Lemon Dill Butter
Vegetarian Marinara with Penne
Vegetarian Oriental Stir Fry
Glazed baked Ham with Applesauce
Boneless Pork Roast with gravy
Soup or Salad (select one of each)
Haddock Chowder
Soup du jour
Clam Chowder
Caesar Salad
Mixed greens with dressing
Vegetable Selections (select one)
Baby Carrots with a honey butter glaze
Green beans Almondine
Peas with pearl onions
Chef's choice of local in season vegetables
Potato and Rice Selections (select one)
Long grain and wild rice pilaf
Garlic Mashed Potatoes
Baked Potatoes
Red roasted garlic potatoes
Dessert Selections (select one)
Chocolate Overload Cake
Turtle Cheesecake
Key lime Pie
Children's Dinner Menu
$10.95 per child (For children under 12)
Choice of two (2) entrées
Cheese Pizza
Fish and Chips
Hotdog with French fries
Chicken Nuggets with Macaroni N' Cheese
Cheese Stuffed Shells with Meatballs
Hamburger with French Fries
All prices are subject to change, 7% state tax and 20% service charge.
Note: Please include meal selections with guest invitations to receive an accurate count for the chef.
Wedding Buffet Menu
The dinner buffet will be accompanied by:
Freshly baked rolls, salad, coffee, decaffeinated coffee, tea, assorted sodas, water and dessert.
Entrée Selections (select up to three)
Roast Prime Rib of Beef Au Jus $20.95
Beef Tenderloin with shiitake mushrooms and Madeira wine sauce $27.95
Chicken Cordon Bleu $19.95
Chicken Marsala $19.95
Chicken Baked stuffed with apple and almond stuffing $19.95
Veal Oscar (veal with fresh Asparagus and Hollandaise Sauce topped with fresh Maine Crabmeat) $24.95
Jumbo Shrimp Scampi with fresh garlic, Dijon and butter sauce $23.95
Baked stuffed Haddock with Crabmeat stuffing and Lobster sauce $23.95
Baked Salmon with Lemon Dill Butter $21.95
Vegetarian Marinara with Penne $19.95
Vegetarian Oriental Stir Fry $19.95
Glazed baked Ham with Applesauce $18.95
Boneless Pork Roast with Gravy $18.95
You can add a chef-attended carving station to your dinner
Roast Turkey - $275.00
Honey Glazed Ham - $275.00
Baked Ham with Spiced Rum Sauce - $275.00
Roast Beef Au Jus - $300.00
All prices are subject to change without notice.
All prices are subject to 7% tax and 20% service charge.
Note: Please include meal selections with guest invitations to receive an accurate count for the chef. If a count for each menu option is not provided a $3.00 per meal charge will be added.
The Rehearsal Dinner Menu
Please see previous menus for selections.
We require a minimum of 35 people for meal functions.
Final guaranteed counts and meal selections due to the sales office 14 days prior to event.
All prices are subject to 7% tax and 20% service charge.
Mimosa Brunch
$21.95 per person
Bacon, sausage, home fried potatoes
Freshly Baked pastries
Quiche
Eggs Benedict
Belgian Waffle Bar with a Variety of Fruit Toppings
Soup du Jour
Mini Chicken Cordon Bleu
Pasta Primavera
Fresh vegetables and Rice Pilaf
Mini Baked Stuffed Haddock
Fresh Fruit
Dessert
Mimosas- 2 per person max.
Freshly brewed coffee, decaffeinated coffee, tea
Assortment of juice and sodas
All prices are subject to 7% tax and 20% service charge.
Final guaranteed counts due to the sales office fourteen (14) days prior to event.
All prices subject to change without notice.
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"The reception was great! The food was the best I have eaten at any
reception that I have attended!
Thanks for all your help."
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